TERMS AND CONDITIONS OF CONTRACT FOR EXHIBITORS

1. LIABILITY
Exhibitor agrees to indemnify and hold harmless The Patriot Event, LLC and its principles agents, officers and employees from all claims, losses, costs, damages or expenses resulting or arising from any and all injuries to or death of any person or damage to any property caused by an act, omission or neglect of Exhibitor’s agents, employees, invitees, contractors, or guest which occur in or about the Exhibitor Space. Exhibitor agrees to use and occupy the Exhibit Space at Exhibitor’s own risk, and hereby releases The Patriot Event, LLC, its agents, officers, employees and invitees from all claims for any damage, loss or injury to persons or property to the full extent permitted by law occurring in or about the Exhibitor Space, including, but not limited to damages, resulting from the acts of other Exhibitors, theft, vandalism, fire and other casualty damage or damage arising from any defects in the premises.
2. SPACE ASSIGNMENTS
The Patriot Event, LLC will assign booths in any and all cases; however, in every case the Exhibitor’s choice will be honored based on the special needs & compatibility of other Exhibitor’s. The Patriot Event, LLC reserves the right to rearrange or renumber the floor plan and relocate any exhibit if it appears for the general good of all exhibits.
3. INSTALLATION OF EXHIBITS
Set up time and date to be addressed in Exhibitor kits prior to show.
4. DISMANTLING OF EXHIBITS
No Exhibitor will be allowed to dismantle exhibits until closing time of show.
5. EXHIBIT DISPLAY SPACE
EXHIBITS WILL NOT EXCEED BOOTH DIMENSIONS. Exhibitor may, at Exhibitor’s option, upon obtaining prior written approval from The Patriot Event, LLC construct a semi-permanent booth, foundation or similar improvements shall be at the sole responsibility of Exhibitor. Exhibitor must not obstruct the view of an exhibit in an adjoining Exhibit’s space, or permit such exhibit to be placed or operated in any manner offensive or objectionable, in the reasonable opinion of The Patriot Event, LLC, to the adjacent or surrounding Exhibitors or to the Show as a whole. All signage must be approved by The Patriot Event, LLC.
6. EXHIBITION HOURS
Exhibitor shall maintain a responsible individual in the Exhibit Space at all times during the exhibition hours. Hours are defined on event prospectus. Exhibitor shall be responsible for the conduct of any employees, agents, visitors or guests of the Exhibitor in or about the Exhibit Space. Exhibitor shall cause all such employees, agents, visitors or guests of Exhibitor to be familiar with all Rules Governing Exhibitors.
7. TAXES
All sales taxes, income taxes, FICA or other withholding taxes arising out of or in connection with Exhibitor’s use of Exhibit Space are the sole responsibility of the Exhibitor in compliance with Texas Law.
8. COMPLIANCE WITH LAWS
Exhibitor, his agents, employees, or assigns shall comply with all rules, regulations and requirements of Fire Marshal, Health Department of the State of Texas, D.M.V. or any governmental entity having jurisdiction over the premises. Exhibitor may be required at The Patriot Event, LLC sole option to immediately cease its operations and vacate the Exhibit Space if Exhibitor’s operation thereof, or the conduct of its agents, employees, or assigns should be found to be in violation of any such lawful requirements.
9. USE OF EXHIBIT SPACE
a. No sound systems, musical instruments, noise makers, loud speakers, microphones or other sound amplification or broadcasting devices of any kind may be used unless otherwise approved by show management. b. Exhibitor may not conduct a registration for a drawing of any kind without the prior written consent of The Patriot Event, LLC. c. No demonstrator, trophies, decorations, portals, fountains, signs, banners, advertising matter or exhibits of any kind or character will be allowed in the aisles or public passageways or attached to the show building walls, posts or doors. d. General distribution or brochures, pamphlets, leaflets, flyer’s, newspapers, magazines or other literature or promotional materials of any kind or character is strictly prohibited, but such literature or material may be made available on counter space or otherwise within Exhibit Space, and may be distributed upon specific request thereof. Notwithstanding the foregoing, materials designed to stick to walls, car bumpers, balloons, hats, tee shirts, or similar materials shall not be distributed under any circumstances. e. Exhibitor agrees not to use the Exhibit Space for any political or religious purpose. f. Solicitation of funds for any political, educational or charitable corporation or association or any other corporations, associations, group, individual or cause of any kind or character is strictly prohibited. g. Exhibitor AGREES NOT TO PLACE ANY ITEM OR MERCHANDISE OUTSIDE OF THE DESIGNATED BOOTH AREA. h. The Patriot Event, LLC, at its discretion, reserves the right to assign Exhibitors to the best space available, and to make shifts in location as deemed necessary. i. NO DISPLAY SPACE SHALL BE SUBLET. THERE WILL BE NO EXCEPTIONS . j. Insurance. In all cases Exhibitors wishing to insure their goods must do so at their own expense. k. NO WHOLESALE PRICING. RETAIL ONLY. l. Consent is hereby given for any likeness of your exhibit and for all promotions for The Patriot Event, LLC.
10. REMOVAL OF EXHIBITS BY THE PATRIOT EVENT, LLC
The Patriot Event, LLC reserves the right to prohibit any exhibit (i) which, in The Patriot Event, LLC reasonable judgment, may detract from the general character of the show, (ii) if the business or exhibition carried on by the Exhibitor or the manner of conducting the same is not represented at the time of making this Contract or is not in keeping with the traditions or character of the show, (iii) if the exhibit was entered under false pretenses; or (iv) if the exhibit is in violation of any of these Rules Governing Exhibitors. If an exhibit is prohibited under the terms of this paragraph or because of a violation of any of the terms hereof, The Patriot Event, LLC shall have the right, but no obligation, to remove the exhibit or any banner, advertising matter or other property of the Exhibitor situated within or about the Exhibit Space; but such removal shall in any event be at the cost and expense of the Exhibitor, and Exhibitor shall immediately reimburse The Patriot Event, LLC for any cost or expense The Patriot Event, LLC incurred in so removing the Exhibitor’s exhibit or portion thereof. Under such circumstances, Exhibitor shall not be entitled to a refund or monies paid to The Patriot Event, LLC under the terms of the contract.
11. SAFETY RULES
a. Exhibitors shall take all necessary precautions for the safety of their person(s), other Exhibitors and all other persons upon the premises and shall comply with all applicable provisions of federal, state and municipal safety laws, building codes and ordinances to prevent accidents or injury. b. All decorations or paper, corrugated paper, crepe paper, drapes and all cloth must be flame proof to meet the standards of the local Fire Department. The Patriot Event, LLC Show Management shall rule upon any questions, disputes, or problems which may arise pertaining to matters specifically covered and agreed upon in the foregoing paragraphs of the contract and such rulings shall be binding upon all interested parties. c. No one under 18 allowed on show floor during move in & move out days. d. No pets allowed on premises with the exception of service animals.
12. INSURANCE CERTIFICATE
We do not require a copy of insurance for our records. It is recommended that you carry your own policy. The Patriot Event, LLC will not be liable for any incidents on site with in your booth space.
13. CHECK ACCEPTANCE POLICY
Must have DL#, State issued and DOB to accept checks. All returned checks are subject to a minimum fee of $35.00.
14. CANCELATION POLICY
Cancelations prior to Feb. 1 will have a 10% cancelation administration fee. No processing fees are refundable. Post Feb. 1, no refunds will be honored.
15. THE PATRIOT EVENT, LLC RESERVES THE RIGHT TO CHANGE VENUE LOCATIONS AND/OR INCREASE/DECREASE EVENT DAYS.

By making nomination to the 2023 PATRIOT, I hereby agree to abide by any and all rules and conditions set forth for this event, or the changes thereof, as are deemed necessary by The Patriot Event, LLC. The Patriot Event, LLC assumes no liability for any vendor property that is lost, stolen, or destroyed during vendor stay at The Patriot Event Finale. Vendor hereby agrees to indemnify and hold harmless The Patriot Event, LLC against any damages or claims that may arise in connection with Vendor’s presence at The Patriot Event Finale. All sales taxes, income taxes, or any other taxes arising out of or in connection with Exhibitor’s use of Exhibit space are the sole responsibility of the Exhibitor in compliance with Texas law. In addition, I hereby give permission to The Patriot Event producers to use my name and any pictures or video taken of me during the event for television, promotional materials, publications, or social media.